SHRA Position/Modification Request Form

This form is used for creating a new SHRA permanent position or modifying a current SHRA permanent position. There is a not a “SAVE” feature on our forms. For this reason please complete the Position Description Template (formally SHRA PD-102) prior to completing this form. Please click here for some helpful instructions for completing the Position Description Template. Please save 5% for principal functions to read “Other Duties as assigned”. The Primary Purpose of the Organization (department summary) is already in the system so please only list the position summary. The required qualifications, competencies, and experience cannot supersede the state minimums. Please refer to the list of Job Functions when assigning these in the Principal Functions section of the Position Description Template.

If you are requesting a salary increase along with a position modification, you will be asked to attached a Rainbow Form and updated Org Chart (that reflects the modification). Please do not communicate with your employee any salary increases without receiving approval from our office.

If you have any questions, please email ubcaihr@unc.edu

Requested Effective Date*
Request Type*
- Create new position
- Modify filled position
- Modify vacant position
Please select all that apply
Reason for Position Modification*
If this position has been updated since Full Position Management went into effect (October 11, 2021) please highlight any updates you have made on the Position Description Template.
Position Number:*
Position Description Template*
Max. file size: 10 MB.
Any field on template that has a "#" signs indicates that the information will automatically feed to the recruitment posting. Please assign 5% of your principal functions for "Other Duties as Assigned".
Organizational Chart*
Please make sure your Organizational Chart reflects a reporting line up to the Chancellor. Also, please highlight the position being added or modified.
Max. file size: 10 MB.
Rainbow Form
Max. file size: 10 MB.
The effective date must be the beginning of a new pay period. Please make sure line 60 is completed.
FTE
Full Time Equivalent. If this is not a position with a full time FTE (1.0), please divide number of hours work (must be at least 20 to be considered a permanent position) by 40 hours (i.e 32/40=.8 FTE).
Does this position have a Shift Differential?*
Please list regular Work Schedule if position has a Shift Differential.*
Is this a time-limited position?*
Time-Limited Position End Date*
Time-limited positions may be created in one-, two-, or three-year intervals with a minimum of at least one year, and may be extended in intervals of years and months, not to exceed the three-year maximum. For example, if a department creates a time-limited position for a three-year period and the incumbent leaves one and one half years into the appointment, the department may recruit another candidate for the remaining one and one half years.
MM slash DD slash YYYY
If the position is eligible for a hybrid or remote work arrangement, do you plan to list this in your recruitment?*
Please select either Hybrid or Remote Language(according to the approved Work Location Options by JCAT) to be added to the top of the position summary.
Remote: This position is a 100% remote work arrangement, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside in North Carolina, within a reasonable commuting distance of their assigned duty station. Hybrid: This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.
Comments
Approvals/Acknowledgement*
- Manager Approval
- Director Approval
- Finance Manager Approval
Please note signatures are not required on the Position Description Template so this is your acknowledgement that the appropriate people have acknowledged(if employee) and approved (if Manager, Director, and Finance Manager)
Budget Amount:*

If this is a filled position, please list the employee's current salary (or the amount being requested). If this is a vacant position, please list the estimated maximum salary you are planning. Our office as well as OHR will be reviewing internal alignment. Please provide any additional comments in the box below:
Is this position 100% grant-funded?*
What is the expected fund and source?*
Submitter's Name*
First Last
Submitter's Email Address*